Fu Webex Teams
The Secret to Team Collaboration is Individuality
How do you use Webex Teams? The beauty of collaboration software is that it not only connects people, but allows us to work together effectively regardless of where we are in the world. What I love most about Webex Teams is getting to collaborate with my colleagues while still maintaining the ability to express my individuality. So, here are a few tips and tricks that show exactly how I do that.
Let’s Get Started
Webex Teams enables continuous teamwork with video meetings, group messaging, file sharing, and white boarding. Always available. With the Webex Teams connector, you can send and receive messages, manage files, and manage spaces and teams. How are Webex Teams and Microsoft Teams going to handle Data Governance, Data Loss Prevention, CASB, eDiscover in their messaging platforms. These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.
First up, how I set up Webex Teams for myself:
When I turn on my computer, I have configured Webex Teams to automatically start up – this saves me time and means I can easily see how many notifications I have. One of my favourite things about Webex Teams is that I get to decide which notifications I receive.
By going to my settings tab on windows or my preferences on Mac I can decide exactly how I want to be notified.
Spaces
For spaces, I prefer notifications for @mentions only, while for scheduled meetings, I like to be notified 5 minutes beforehand. For direct calls I always have my notifications on and the fact that I can choose my own ringtones for calls and messages is something I find really useful.
Personal Status
Another great feature in Webex Teams is being able to set my personal status and view my colleagues statuses. Time is precious and we all want to get the most out of our working day so, whether I am available, in a meeting, on a call, presenting or would prefer not to be disturbed my colleagues can see this and know when is best to contact me.See People’s Status in Cisco Webex Teams
Let’s Get Organized
Back to the settings tab this time!
Being able to choose which theme I want my app to use really gives me control over my experience using Webex Teams, it allows me decide how I want the application to look which helps me work better.
Space List
When it comes to my space list, I like to have control over this too – very quickly my spaces can seem to get lost in a sea of incoming messages so it’s really useful to be able to star my favourite spaces and then see them appear at the top of my space list. This is done with a simple configuration step in my appearance settings tab. Now I know the spaces I find most important will always live at the top of my space list and I can prioritise reading and responding to these spaces first.
Calendar Synched with Webex Teams
Another great way to keep organised within the app is to ensure that I have my calendar synced with Webex Teams. If the app is active it connects to my calendar to show my contacts status in the app and gives me a clear view of what meetings I have to attend that day. When I want to schedule a meeting I simply navigate to the relevant space, from there the activity menu allows me to easily create a meeting invite for everyone in that space. By creating my meetings this way I also have a place to store files, whiteboards and any other useful information discussed or created in that meeting. Moreover is becomes a place where the conversation can continue, even after the meeting has ended.
Edit Mistakes and Increase Productivity
Have you ever been in that situation where you’ve typed your message and pressed enter only to spot a few niggly typos, thankfully you don’t have to stress over this anymore as the app now includes complete message editing capabilities. If I want to follow up on a specific message in a space I’ll start a thread to keep the related content in one place, or I’ll use the quote feature so my colleagues can clearly see exactly what message I am referring to.
When I need to follow up on a message I’ll flag it, I can then revisit this message any time from my flags filter, this way I don’t lose track of important messages – this boosts my productivity and ensures I don’t lose track of any important information. When I see something interesting posted in a space I make a point of forwarding it on to my colleagues that would also be interested.
So why not give it a go? Let us know in the comments below what tricks you use to make Webex Teams work for you.
Learn More
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Webex Teams enables continuous teamwork with video meetings, group messaging, file sharing, and white boarding. Always available. Cisco secure. With the Webex Teams connector, you can send and receive messages, manage files, and manage spaces and teams.
This connector is available in the following products and regions:
| Service | Class | Regions |
|---|---|---|
| Logic Apps | Standard | All Logic Apps regions except the following: - Azure Government regions - Azure China regions |
| Power Automate | Standard | All Power Automate regions except the following: - US Government (GCC) - US Government (GCC High) - China Cloud operated by 21Vianet |
| Power Apps | Standard | All Power Apps regions except the following: - US Government (GCC) - US Government (GCC High) - China Cloud operated by 21Vianet |
| Connector Metadata | |
|---|---|
| Publisher | Cisco |
Throttling Limits
| Name | Calls | Renewal Period |
|---|---|---|
| API calls per connection | 100 | 60 seconds |
Actions
| Add Member to Space | Add a member to an existing space |
| Add Member to Team | Add a member to a team |
| Create Space | Create space or team space |
| Get Message Details | Shows details for a message, by message ID. |
| Get Messages | Get a list of recent messages for a space |
| Get My Own Details | Lookup your own details |
| Get People | Lookup details and presence information for people in your organization |
| Get Space Details | Return details of a given space |
| Get Spaces List | This action retrieves a list of spaces |
| Send a Message | Send a message to webex teams |
Add Member to Space
Add a member to an existing space
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| isModerator | True | boolean | Is moderator? | |
Email | personEmail | string | Email address | |
| personId | string | Person ID of the new member | ||
Space | roomId | True | string | Select a space |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| created | date-time | created | |
id | id | string | id |
| isModerator | boolean | isModerator | |
isMonitor | isMonitor | boolean | isMonitor |
| personDisplayName | string | personDisplayName | |
personEmail | personEmail | string | personEmail |
| personId | string | personId | |
personOrgId | personOrgId | string | personOrgId |
| roomId | string | roomId |
Add Member to Team
Add a member to a team
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| isModerator | True | boolean | Is Moderator? | |
Email | personEmail | string | Email address | |
| personId | string | Person ID of the new member | ||
Team | teamId | True | string | Select a team |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| created | date-time | created | |
id | id | string | id |
| isModerator | boolean | isModerator | |
personDisplayName | personDisplayName | string | personDisplayName |
| personEmail | string | personEmail | |
personId | personId | string | personId |
| personOrgId | string | personOrgId | |
teamId | teamId | string | teamId |
Create Space
Create space or team space
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| teamId | string | Optionally select a team | ||
Title | title | True | string | Space Title |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| created | date-time | created | |
creatorId | creatorId | string | creatorId |
| id | string | id | |
isLocked | isLocked | boolean | isLocked |
| lastActivity | date-time | lastActivity | |
title | title | string | title |
| type | string | type |
Get Message Details
Shows details for a message, by message ID.
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| messageId | True | string | The message ID |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
created | created | string | created |
| files | array of string | files | |
id | id | string | id |
| markdown | string | markdown | |
mentionedGroups | mentionedGroups | array of string | mentionedGroups |
| mentionedPeople | array of string | mentionedPeople | |
personEmail | personEmail | string | personEmail |
| personId | string | personId | |
roomId | roomId | string | roomId |
| roomType | string | roomType | |
text | text | string | text |
| toPersonEmail | string | toPersonEmail | |
toPersonId | toPersonId | string | toPersonId |
Get Messages
Get a list of recent messages for a space
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| roomId | True | string | List messages in a space for a given space ID | |
Mentioned People | mentionedPeople | string | List messages where the caller is mentioned by specifying 'me' or the caller personId. | |
| beforeMessage | string | List messages sent before a message, by ID. | ||
Before | before | string | List messages sent before a date and time, in ISO8601 format. | |
| max | integer | Limit the maximum number of messages in the response. |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
items | items | array of object | items |
| items.created | date-time | created | |
id | items.id | string | id |
| items.personEmail | string | personEmail | |
personId | items.personId | string | personId |
| items.roomId | string | roomId | |
roomType | items.roomType | string | roomType |
| items.text | string | text |
Get My Own Details
Lookup your own details
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| avatar | string | avatar | |
created | created | string | created |
| displayName | string | displayName | |
emails | emails | array of string | emails |
| firstName | string | firstName | |
id | id | string | id |
| lastActivity | string | lastActivity | |
lastName | lastName | string | lastName |
| nickName | string | nickName | |
orgId | orgId | string | orgId |
| phoneNumbers | array of object | phoneNumbers | |
type | phoneNumbers.type | string | type |
| phoneNumbers.value | string | value | |
status | status | string | status |
| type | string | type |
Get People
Lookup details and presence information for people in your organization
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| id | string | List people by ID. Accepts up to 85 person IDs separated by commas. | ||
Email | string | List people with this email address |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| items | array of object | items | |
avatar | items.avatar | string | avatar |
| items.created | string | created | |
displayName | items.displayName | string | displayName |
| items.emails | array of string | emails | |
firstName | items.firstName | string | firstName |
| items.id | string | id | |
lastActivity | items.lastActivity | string | lastActivity |
| items.lastName | string | lastName | |
nickName | items.nickName | string | nickName |
| items.orgId | string | orgId | |
phoneNumbers | items.phoneNumbers | array of object | phoneNumbers |
| items.phoneNumbers.type | string | type | |
value | items.phoneNumbers.value | string | value |
| items.status | string | status | |
type | items.type | string | type |
| notFoundIds | array of string | notFoundIds |
Get Space Details
Return details of a given space
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| roomId | True | string | Select a space |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
created | created | date-time | created |
| creatorId | string | creatorId | |
id | id | string | id |
| isLocked | boolean | isLocked | |
lastActivity | lastActivity | date-time | lastActivity |
| title | string | title | |
type | type | string | type |
Get Spaces List
This action retrieves a list of spaces
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| max | integer | Maximum number of spaces to return | ||
Type of space | type | string | (group) only include group spaces, (direct) only include 1 to 1 spaces, returns all if not specified | |
| sortBy | string | (id) the space id, (lastactivity) the last activity timestamp, (created) space creation date |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
items | items | array of object | items |
| items.created | date-time | created | |
creatorId | items.creatorId | string | creatorId |
| items.id | string | id | |
isLocked | items.isLocked | boolean | isLocked |
| items.lastActivity | date-time | lastActivity | |
title | items.title | string | title |
| items.type | string | type |
Send a Message
Send a message to webex teams
Parameters
| Name | Key | Required | Type | Description |
|---|---|---|---|---|
| files | string | Attach files to this message | ||
Text | markdown | string | Message, in markdown format | |
| roomId | string | Select a recipient space Xen driver download. | ||
text | text | string | Message Text, in plain text, used for clients that do not support markdown | |
| toPersonEmail | string | The email address of the recipient when sending a private 1:1 message | ||
Person ID | toPersonId | string | The ID of the recipient when sending a 1:1 message |
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| created | date-time | created | |
id | id | string | id |
| personEmail | string | personEmail | |
personId | personId | string | personId |
| roomId | string | roomId | |
roomType | roomType | string | roomType |
| text | string | text | |
toPersonEmail | toPersonEmail | string | toPersonEmail |
Triggers
| When a membership is created | Someone joined a room that you're in or you've been added to a new room |
| When a membership is deleted | Someone left or was kicked out of a room that you're in, or you left or were removed from a room; only triggers for group rooms, not 1-to-1 rooms |
| When a membership is updated | Someone's membership was updated in a room that you're in; primarily used to detect moderator changes |
| When a message is created | New message posted into a room that you're in |
| When a message is deleted | A message was deleted from a room that you're in |
| When a space is created | A new space was created by you or one of your integrations |
| When a space is updated | A space that you're in was updated; primarily used to detect when a space becomes Locked or Unlocked |
Fu Webex Teams Login
When a membership is created
Someone joined a room that you're in or you've been added to a new room
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
| data.id | string | id | |
| data.isModerator | boolean | isModerator | |
isMonitor | data.isMonitor | boolean | isMonitor |
| data.personDisplayName | string | personDisplayName | |
personEmail | data.personEmail | string | personEmail |
| data.personId | string | personId | |
personOrgId | data.personOrgId | string | personOrgId |
| data.roomId | string | spaceId |
When a membership is deleted
Someone left or was kicked out of a room that you're in, or you left or were removed from a room; only triggers for group rooms, not 1-to-1 rooms
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
id | data.id | string | id |
| data.isModerator | boolean | isModerator | |
isMonitor | data.isMonitor | boolean | isMonitor |
| data.personDisplayName | string | personDisplayName | |
personEmail | data.personEmail | string | personEmail |
| data.personId | string | personId | |
personOrgId | data.personOrgId | string | personOrgId |
| data.roomId | string | spaceId |
When a membership is updated
Someone's membership was updated in a room that you're in; primarily used to detect moderator changes
Fu Webex Teams App
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
id | data.id | string | id |
| data.isModerator | boolean | isModerator | |
isMonitor | data.isMonitor | boolean | isMonitor |
| data.personDisplayName | string | personDisplayName | |
personEmail | data.personEmail | string | personEmail |
| data.personId | string | personId | |
personOrgId | data.personOrgId | string | personOrgId |
| data.roomId | string | spaceId |
When a message is created
Fu Webex Teams Download
New message posted into a room that you're in
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
id | data.id | string | id |
| data.personEmail | string | personEmail | |
personId | data.personId | string | personId |
| data.roomId | string | spaceId |
When a message is deleted
A message was deleted from a room that you're in
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
id | data.id | string | id |
| data.personEmail | string | personEmail | |
personId | data.personId | string | personId |
| data.roomId | string | spaceId |
When a space is created
A new space was created by you or one of your integrations
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
creatorId | data.creatorId | string | creatorId |
| data.id | string | id | |
isLocked | data.isLocked | boolean | isLocked |
| data.lastActivity | string | lastActivity | |
teamId | data.teamId | string | teamId |
| data.title | string | title | |
type | data.type | string | type |
When a space is updated
A space that you're in was updated; primarily used to detect when a space becomes Locked or Unlocked
Returns
| Name | Path | Type | Description |
|---|---|---|---|
| data.created | string | created | |
creatorId | data.creatorId | string | creatorId |
| data.id | string | id | |
isLocked | data.isLocked | boolean | isLocked |
| data.lastActivity | string | lastActivity | |
teamId | data.teamId | string | teamId |
| data.title | string | title | |
type | data.type | string | type |